Email: gapsa.president@gapsa.upenn.edu

• Lead the General Assembly and Executive Board on all matters 

• Be the primary GAPSA representative to University administration, University Council, and to organizations and people from outside the Penn community 

• Shall devise and implement, in conjunction with the Executive Board, annual goals and strategies for fulfilling the GAPSA mission 

Email: gapsa.evp@gapsa.upenn.edu

• Serve as Chief of Staff of the GAPSA Executive Board 

• Act as President if the GAPSA President is absent or unavailable 

• Serve as primary liaison to student governments of each of the graduate and professional schools 

Email: gapsa.advocacy@gapsa.upenn.edu

• Shall directly oversee GAPSA’s Advocacy Division and coordinate efforts between the Directors of Student Wellness, Equity and Access, International Student Affairs, and External Affairs to identify the needs of and advocate for Graduate and Professional Students at the University 

• Shall work closely with the Council Chairs to align policy goals, both internally within GAPSA and externally with the University and partners, to best advocate for our constituents 

• Shall work with the President and the Directors in the Advocacy division to facilitate the appointment of representatives to the various University committees to which GAPSA is entitled seats 

• Shall partner with the Director of Public Relations for any official publicity of GAPSA advocacy efforts or policy statements 

Email: gapsa.finance@gapsa.upenn.edu

• Be responsible for all budget issues 

• Shall manage and enforce financial reporting requirements of the Executive Board

Email: gapsa.operations@gapsa.upenn.edu

• Shall directly oversee and coordinate the Operations Division 

• Serve as primary liaison to student governments of each of the graduate and professional schools 

Email: gapsa.programming@gapsa.upenn.edu

• Shall directly oversee and coordinate the Programming Division, working closely with the Directors of Cultural Programming, Academic Programming, and Social Programming, to coordinate and promote activities and events that foster a sense of community among Graduate and Professional students 

• Shall coordinate the planning of special events, including but not limited to GradFest 

Email: gapsa.research@gapsa.upenn.edu

• Monitor and advocate on federal, state, local, and University policies that affect research students 

• Represent research students in the University judicial process and student grievance process 

• Chair the Research Council meetings 

Email: gapsa.professional@gapsa.upenn.edu

• Monitor and advocate on federal, state, local, and University policies that affect professional students 

• Represent professional students in the University judicial process and student grievance process 

• Chair the Professional Council meetings 

Email: gapsa.ideal@gapsa.upenn.edu

• Monitor and advocate on federal, state, local, and University policies that affect students who are members of IDEAL Council affinity groups 

• Represent students who are members of IDEAL Council affinity groups in the University judicial process and student grievance process 

• Chair the IDEAL Council meetings 

Email: gapsa.equity.access@gapsa.upenn.edu

• Shall monitor all university policies that affect graduate and professional students and ensure that such policies are sensitive to the myriad of identities represented within GAPSA. 

• Ensure that any and all members of the GAPSA community are given a voice and support

• Shall have a non-voting seat on the IDEAL Student Council to serve as a point-of-contact and representative for any identity groups that do not have a seat on the Council

• Shall coordinate efforts to advocate for members of the graduate and professional student body with local, state, and federal governments and non-government agencies as well as efforts for community outreach and civic engagement

• Shall facilitate GAPSA representation with any relevant networks or organizations of graduate or professional student organizations outside of Penn, and ensure that GAPSA is kept apprised of their activities.

Email: gapsa.international@gapsa.upenn.edu

• Shall be responsible for issues, initiatives, and policies that are of interest to and affect international graduate and professional students, as well as GAPSA’s global engagement activities

• Must be an international student

• Shall monitor policies both Penn and government that affect international students

• Shall propose initiatives that help integrate international students into the academic, cultural and social life of the University

Email: gapsa.wellness@gapsa.upenn.edu

• Evaluate governmental and University policies that affect mental and physical well-being of graduate students

Email: gapsa.external@gapsa.upenn.edu

• Shall be responsible for coordinating GAPSA’s external affairs and communicating its position outside of Penn, including in instances involving alumni, government bodies, other universities, and organizations outside of the University of Pennsylvania. 

• Shall be responsible for reaching out to graduate and professional school alumni and seek their engagement at events sponsored by GAPSA or the University

Email: gapsa.funds@gapsa.upenn.edu

• Shall manage the application, evaluation and disbursement process for all grants managed by the General Assembly

• Shall administer the Discretionary and Synergy Funds as well as any other funds deemed appropriate by the Executive Board

• Evaluate the application process

• Shall with the Director of Public Relations publicize all relevant deadlines and instruction

Email: gapsa.budget@gapsa.upenn.edu

• Shall be responsible for helping the Vice President of Finance to design and maintain the budget of GAPSA finances and GAPSA-funded events/initiatives.

• Shall work closely with Vice President of Finance and other GAPSA officers to ensure that spending is on track with the allocated budgets.

• Will provide budgetary reports

Email: gapsa.reporting@gapsa.upenn.edu

• Shall perform regular audits of GAPSA Finances and GAPSA-Funded groups, events and initiatives 

• Shall keep track of Executive Officers’ spending and review monthly reports to ensure accountability and adherence 

• Shall be responsible to ensure GAPSA-funded groups and events adhere to GAPSA’s constitution and Finance Bylaws 

• Shall be responsible for collection and reporting on After Action Reports from GAPSA-Funded groups and events 

• Shall maintain accurate and current financial records and provide regular financial reports to the Executive Board 

Email: gapsa.logistics@gapsa.upenn.edu

• Ensure up to date versions of the Constitution and By-laws are maintained and made publicly available

• The minutes of any committee submitted to the Director shall be made publicly available

• Shall coordinate all logistical planning including room reservations and food

• Shall take attendance and certify that a quorum exists and take roll-call votes when necessary

• Shall coordinate and maintain the certification process of the GA reps to make sure that all GA reps are in good standing

Email: gapsa.pr@gapsa.upenn.edu

• Promote communication of information between GAPSA, the graduate and professional student body, the wider campus community, and administration, etc.

• Shall maintain the website and current contact information for all General Assembly Members, upcoming GAPSA programs, and information about fund application deadlines and other relevant actions of the Executive Board

• Manage the social media accounts

• Appoint a Deputy Director of Technology to provide tech support and oversee the GAPSA website, social media pages, and newsletter, and to generally monitor, screen and disseminate all GAPSA email communications.

Email: gapsa.alumni@gapsa.upenn.edu

• Shall build and maintain engagement specifically with alumni of the University and is responsible for alumni outreach, communication and updates across GAPSA and the G12 schools

• Shall maintain a close relationship with the Alumni Relations Office of the University

Email: gapsa.data@gapsa.upenn.edu

• Shall be responsible for the survey data and needs of the Graduate and Professional Students at Penn

• Shall ensure a systematic record keeping process and safety of any collected data by GAPSA

• Shall work with the Councils and Committees of potential data needs throughout the year and work together to build a sufficient, standardized and ethical avenue of collecting it

• Shall help facilitate data collection and administration and processing raw data

• Shall assist in the production of quality data for use as evidence and support for the asks of GAPSA to University Admin

• Shall organize the collection and present reports on the collected data

Email: gapsa.cul.prog@gapsa.upenn.edu

• Shall devise, implement, and monitor cultural programs and events of interest to the graduate student community. These programs aim to embrace inclusivity and multiculturalism and to promote or to build cultural awareness.

• Shall work closely with the staff of the Graduate Student Center and relevant divisions of the Vice Provost of University Life to encourage synchronicity and avoid redundancy in culturally enriching programming.

Email: gapsa.academic.prog@gapsa.upenn.edu

• Shall devise, implement, and monitor cultural programs and events of interest to the graduate student community that take place on campus.

• These programs aim to organize any type of academic programming by GAPSA, including initiatives and events encouraging students in their academic endeavors and supporting student academic development, academic growth, and academic wellness.

• Shall collaborate and openly communicate with councils, committees, schools, and students interested in academic events.

Email: gapsa.soc.prog@gapsa.upenn.edu

Director of Social Programming shall:

a. Devise, implement, and monitor social programs and events of interest to the graduate student community.

b. Support the Councils, Committees, and their constituents on social programming to build and foster a sense of community.

• Shall be responsible for coordinating division meetings, booking division meeting rooms, and taking meeting minutes.

• Shall be responsible for supporting directors within the advocacy division and their initiatives in any capacity that is assigned by the directors.

More information will be posted.

• from Article V(C)(8) (as amended by GA/44/RES/15): 

  • Maintain and manage the ticket system for the sale of tickets and free registrations to GAPSA events, in conjunction with the Programming and Public Relations Committees, and events organized by GAPSA-funded groups; and 

  • Perform other related tasks as directed by the Vice President for Finance. 

The Deputy Director of Training shall organize, introduce, and maintain records of operations regarding the financial needs of GAPSA’s executive board members and the executive board of the G12+ including,

a. Updates the financial documents used for internal and external communication.

b. Creates Finance 101 training and manages certification as per Finance Bylaws.

c. Ensures finance orientations are available for all members of G12+, GAPSA, and Executive members.

d. Host monthly finance education meetings to learn about funding opportunities within GAPSA such as IPF Funding and Student Group Funding

The Deputy Director of Finance shall:

a. Maintain and manage the ticket system for the sale of tickets and free registrations to GAPSA events, in conjunction with the Programming and Public Relations Committees, and events organized by GAPSA-funded groups; and

a. Perform other related tasks as directed by the Vice President for Finance.

• Shall be responsible for managing the GAPSA Newsletter 

• Shall be setting up the zoom link and managing the chat for Exec and GA meetings 

• Shall explore and find opportunities to expand our technology and possibly partner with other centers/offices of technology at Penn.

The Deputy Director of Records shall:

a. Support taking and proofreading minutes and documentation of General Assembly and bi-weekly Executive Board Meetings

b. Ensure that the documentation of minutes is uploaded to the VPUL folder in a timely manner and further assist the director of logistics in disseminating minutes to the General Assembly

c. Support and refine the GAPSA Executive Board’s documentation in an orderly and systematic manner

The Deputy Director of Alumni Relations shall serve in the Division of Operations and on the Subcommittee on Alumni Relations under the oversight of the Director of Alumni Relations.

a. The Deputy Director of Alumni Relations shall serve as a proxy for the Director of Alumni Relations when assigned to do so by the Director of Alumni Relations.

b. The Deputy Director of Alumni Relations shall chair meetings of the Subcommittee on Alumni Relations when assigned to do so by the Director of Alumni Relations.

The Deputy Director of Alumni Relations shall assist the Director of Alumni Relations in deepening lifelong Penn connections, building community, and promoting alumni engagement with GAPSA and Penn, including participation (GO), fundraising (GIVE), volunteering (LEAD), and communication.

a. Networking: The deputy shall assist in promoting GAPSA alumni traditions and giving, including but not limited to Homecoming, Alumni Weekend, GradFest, BeyondPenn (i.e., career development), GAPSA Goes Global (e.g., Forerunner and alumni receptions), regional mixers, GAPSA Gives Back (i.e., volunteering), and Second Thursdays (i.e., networking mixers).

b. Mentoring: The deputy shall assist in developing mentor-matching programs for students and alumni, and in identifying other mentorship opportunities.

c. Leadership: The deputy shall assist in managing leadership development opportunities including but not limited to student-alumni leadership circles, speaker panels, coffee chats, and reunions.

In addition, the Deputy Director of Alumni Relations shall work with the Director of Alumni Relations to develop relationships with G12 and affinity group student leaders to promote alumni outreach. The Deputy Director of Alumni Relations shall help to develop the GAPSA Alumni Association.

• Shall devise and confirm the GAPSA monthly FLASH report for administrative and record-keeping purposes for financial transactions and maintain a thorough history of purchases 

• Shall work closely with members of the Programming division to facilitate, monitor, and implement programs and events of interest in the social, academic, and cultural spheres 

• Shall devise and organize monthly spending goals and reports for administrative purposes and record-keeping 

Deputy Director of Programming shall:

a. Coordinate events with G12+ schools for programming and assist with either collaborations or inter-school promotions.

b. Work with GAPSA Exec (IPF and other deputies) to help coordinate initiatives between schools and help plan the logistics within the programming division.

Email: N/A

• The Speaker shall chair meetings of the General Assembly.

• The Speaker is chosen primarily for the ability to carry out the duties of the office:

  • to impartially preside,

  • maintain order,

  • protect substantive rights,

  • support open deliberative discourse,

  • facilitate rough consensus wherever possible, and

  • promote community.

• The Speaker may not bring or report any proposals whatsoever and must remain strictly impartial and silent on the merits of any question (even to “provide context”) before the General Assembly. The Speaker cannot waive these duties without resigning.

• The Speaker must have a working command of Robert’s Rules, the GAPSA Constitution and Bylaws, any Special Rules of Order, and any other standard operating procedures used by GAPSA.

Email: N/A

• Advisor and consultant to the chair and the other members of the assembly on the matters of parliamentary procedure.

• Assist in questions that arise in interpreting the GAPSA Constitution and rules.

• Chair of the Drafting Committee